Palladium Accounting software offers a range of feature-rich Accounting Solutions to suit all types of organisations, ranging from the single user startup business, right through to the larger enterprise. Our single pricing model ensures that clients do not pay hidden costs for additional modules such as Point of Sale or Project Costing. A familiar interface ensures that the product is easy to learn, ensuring that new clients are fully operational in a limited time period. Our value proposition is in our technology and product stability and is why we are the only company in the world to offer a 3-Year money back guarantee on data corruption.

ACCOUNTING SOFTWARE PRODUCTS

Palladium Individual Accounting

This product is a single-user, fully functional application with the Invoicing of Service Items and General Ledger Recovery Accounts with Customers, Vendors and a full General Ledger for the small startup business. Oh and its free of charge!

Palladium Business Basics

The Palladium Business Basics edition is limited to 3 users, and has the features of the Individual Edition with the inclusion of full Inventory, Sales and Purchase Orders, Quotes and Requisitions, Budgeting, Cash Books, Interest Billing, Discounts, Price Lists etc.

Palladium Business

The Palladium Business edition is limited to 10 users, and has the features of the Business Basics Edition with the inclusion of Profit Centers, Manufacturing, Multi-Warehousing and much more.

Palladium Enterprise

The Palladium Enterprise caters for over 500 users and boasts our full Feature-Set from Projects, PoS, Distribution, Credit Note Authorizations, Document Copy Functionality, Multi-Currency and much more.

OTHER MODULES

Remote Sales Module (RST)

The Palladium Remote Sales Module allows remote users Create Customers, Sales Orders and Return Requests, with the ability to Synchronize this with Head Office when required for easy conversion to a customer Invoice. In addition selected Customers can be synchronized, limiting specific access per remote sales person.

Bulk SMS Module

The Palladium SMS module is integrated in the Palladium application and is also available as a stand-alone module. This module can be integrated to any Database and is offered to our customers free of charge. All you have to do to get started is to purchase an SMS bundle and take it from there.

Accounting Server Utility

The application includes tools for local and/or remote backups, tools for the administration of SQL Server database, and the sample data installation. This system is optional for all versions of Palladium Accounting. The installation must be on the same computer where you installed your choice of the SQL Server Database. Palladium Server is completely free to use with any licensed Palladium Accounting package.

GENERAL FEATURES

Microsoft Certified Software

Palladium Accounting’s software has undergone stringent testing to become Microsoft Certified, ensuring complete complicance with todays operating systems.

Transactional History For Life

Palladium Accounting stores all Information for life allowing you to run all your financial and transactional reports since business inception and alleviating the need to go back and forth across backup companies.

Integrated Business Intelligence

All the Palladium Accounting software versions come complete with Business Intelligence Cubes allowing you to slice and dice data as required, giving you a 360 Deg view of your business.

Powerful “Any Date” Reporting

Thanks to our SQL database and advanced design, Palladium offers full real-time, or “Any-Date” Reporting. This means is that you can run reports at any date in History. These include, Customer and Supplier Aging Reports, Inventory Aging Or Valuation Reports and even Financial Reports such as a Trial Balances Or Balance Sheets at any date as well as Income Statements between any 2 dates for unsurpassed reporting power.

Advanced Directional Printing (ideal for Branches/Departments/Cost Centers or Warehouses)

Palladium not only has the ability to utilize global or per-user document numbering on all processing documents, but also has the ability to use unique layouts per user as well as to define the default printer on a per user, per document basis, completely alleviating the need for users in warehouses, branches, departments or sales offices to have to keep on changing or selecting their required printer. This function could also be used to invoice specific clients with a custom invoice layout for their unique requirements.

Centralized Version Updates

Using Microsoft Technology, our clients will always be on the latest version using the web, without the need for purchasing CD’s or remembering to download a version.

Easy Navigation

Palladium Accounting’s intuitive navigation screens mean that you can move around the system with ease. Select the tab function on top and have access to the processing functions underneath with the reporting section at the bottom.

Attach Documents to All Masterfiles

The ability to attach files to all Masterfiles means that you can maintain all relevant documentation in one place with full and easy reference capabilities. A password control function means that critical documentation remains secure and available.

Strong Security & Audit Trails

Palladium has extensive security that tracks changes throughout the system using an audit trail facility. User rights can also be set to authorize credit notes “in screen”, with rights to either amend financial or just non-financial information. You can also view the Audit Trail Journal for the related transaction on all processing screens ensuring accurate processing on a real-time basis.

Flexible International Tax Engine

Our flexible tax engine is designed to cater from the simplest to the most complex tax structures with the option for multiple tax rates and integration accounts for a single tax type with exception options at Item, Customer and even Supplier level.

Full Multi-Currency Compatibilities

The multi-currency feature caters for Customers, Vendors, Bank Accounts and even General Ledger Journals. Rates are managed on a daily basis with a minimum and maximum tolerable variance that is designed to eliminate possible human errors.

User-Definable Fields Throughout

Palladium Accounting makes use of user-definable fields throughout the system from the General Ledger, Customers, Suppliers to Inventory Masterfiles, and is one of the only products on the market to boast this function at document body and document item line level. In the illustration below we see the use of the Fields in the Sales Invoice.

User Tasks & Company Bulletins

Assign User Tasks and create Company Bulletins to enhance communication throughout the organisation.

Financial Budgeting & Forecasting Throughout

Palladium Accounting caters for Budgeting or Forecasting in all facets of the application including General Ledger, Departments/Branches, Profit Centres, Customers, Vendors and even Inventory and Service Items, giving you the ability to measure your performance throughout the system.

E-Business Integration with Major ERP Solutions

Palladium offers seamless integration into the AccountMate ERP (other solutions on the way) solution catering for a full 360 degree solution by allowing Palladium Clients to switch Purchase Orders directly to their Vendor’s ERP solution while authenticating Terms, Credit Limits, Inventory Availability and Pricing, all at the push of a button. In addition a synchronization facility updates the Item Masterfile in Palladium with new or amended Inventory Items, Item Images as well as the Vendors price for that item catering for Real-Time Vendor information in Palladium. In addition to this, the inventory inquiry function will also interrogate the availability of an item in all Palladium Warehouses as well as that at the Vendor (should the Vendor Allow). This not only supports a paperless environment but also alleviates the need to call the vendor saving an insurmountable time and money, and ensures that the Vendor offers unsurpassed service to their Palladium Accounting Customer!

Accounts Payable

Extended Inquiry Screens

The Vendor Enquiry function has been enhanced to allow a separate and secure, Business Intelligence type, view into all the general information and settings relating to a Vendor, alleviating the need to access the Vendor Edit Function or run disparate reports. This information includes all current and past transaction including Open Purchase Orders, Past Invoices will full document drill-down capabilities. Drag & Drop the require data to suit, then just snap the data into Excel in seconds.

Flexible Vendor Terms

Our flexible terms feature allows you to define negotiated terms on a per document basis, either from date of invoice or from date of statement for both Customer and Vendor invoices.

Maintain Multiple Vendor Prices Per Item

Palladium allows you to maintain a number of Vendor Pricing per item, maintaining the Vendor’s Code, Description, Proice and Warranty. In addition you can use these intelligently when selecting a Vendor on creating a Purchase Document on the Fly using the Freehand Quotes function found in the Accounts Receivable section.

Document Bookmark’s & Quick Transactional History Lookups

You are able to view Vendor History at a glance on all processing documents with the ability to copy these items onto the processing document with one click. The ability to Bookmark documents for quick reference gives you the ability to copy items from one document to any other document in seconds. This could be used to copy items from a Purchase order to a Customer Invoice or vice versa.

Document Status Options

Set Document Status types for each processing document, allowing you to manage the status and resulting follow up process. In addition, the Status can be changed dynamically without the need to adjust the document itself. If you look at the example below you will see that all the non-transactional information can be modified on-the-fly allowing you to track or edit the relevant document statuses with ease.

Vendor Payment Pre-Approvals

This function allows you to print a payment request, approve it accordingly then process it, copying the details directly from the Payment Approval Advice, in a few simple clicks.

Apply Additional Costs to Received Goods

You can assign an unlimited number of additional costs to a specific goods received batch. Costs can be apportioned proportionately by the total shipment Quantity or Value, or can just be assigned manually as required. In addition the additional costs are accrued to a provision account allowing you to even assign charges with or without and Additional Cost invoice from a Vendor.

Copy Create Purchase Orders from Sales Order

This feature allows you to create Purchase Orders by copying over the details of one or more Sales Orders to the Purchase Document. When the goods are received the system will also detail the Sales Order details at time of processing the Goods Received Voucher in order to expedite the fulfilment of the order. This is particularly useful in handling buyouts with the Sales Order details taken through to the Purchase Document catering for full traceability from Cradle to Grave

Accounts Receivable

Freehand Quotes Facility (Dynamic Trading)

A true gem in the Palladium Suite, this function allows users to create freehand-style Quotes for any Current or Prospective Inventory Items for Current and Prospective Customers. Simultaneously convert the Freehand Quote to a Sales Quote or Order on the fly, as well as to one or many Purchase Quotes or Orders based on the preferred Vendor (refer “Multiple Item Vendors” point below), all from one screen, with the option to convert the Prospective Items and Customers to Active Items/Customers alike. In addition recommend margins are maintained and item costs are pulled straight through to the Purchase documents all in one go.

Increase your Revenue with Palladium’s Dynamic UP-SELL Functionality

Palladium has an advanced UpSell Functionality that allows you to set an unlimited number of “UpSell” Items with settings for Optional Dynamic Prompting per processing Document. This feature makes it simple for new employees to sell specialised products with little experience of the business, ensuring maximised revenue potential at all times. This function can also be used to group like items in the form of Kits.

Extended Enquiry Screens

The Customer Enquiry function has been enhanced to allow a separate and secure, Business Intelligence type, view into all the general information and settings relating to a Customer, alleviating the need to access the Customer Edit Function or run disparate reports. This information includes all current and past transaction including Open Sales Orders, Past Invoices will full document drill-down capabilities. Drag & Drop the require data to suit, then just snap the data into Excel in seconds.

Flexible Customer & Vendor Terms

Our flexible terms feature allows you to define negotiated terms on a per document basis, either from date of invoice or from date of statement for both Customer and Vendor invoices.

Credit Note Pre-Authorisations with Credit Reason Codes

The Credit Note Authorisation facility allows users to Create a Credit Note Request form and have this authorised before being converted to a credit note. Credit Note reason codes completes this function by allowing you to further analyse the return reasons themselves.

Optimise Margins with Optional Automatic Selling Price Updates

Automatically Update certain or all of your Inventory Item selling prices for specific customers. This feature allows you to define a price list as a “List” or a “Markup On Cost” type pricelist. The Markup on Cost pricelist has the ability to change the selling price dynamically at the time of Receiving or on the Manufacturing of Inventory items, with a set Markup by Item Category. The ability to change the price for increases only, with a full audit trail report on all changes by user and the option to have an unlimited number of customer pricelists, rounds off this feature.

Document Status Options

Set Document Status types for each processing document, allowing you to manage the status and resulting follow up process. In addition the Status can be changed dynamically without the need to adjust the document itself. If you look at the example below you will see that all the non-transactional information can be modified on-the-fly allowing you to track or edit the relevant document statuses with ease.

Invoice Goods, Services & Defined Ledger Accounts

You have the ability to invoice Goods, Services and General Ledger Accounts Accounts, all from one common Selection Interface, where only selected “allowable” General Ledger Accounts will appear.

Document Bookmark’s & Quick Transactional History Lookups

You are able to view Customer and Supplier History at a glance on all processing documents with the ability to copy these items onto the processing document with one click. The ability to Bookmark documents for quick reference gives you the ability to copy items from one document to any other document in seconds. This could be used to copy items from a Purchase order to a Customer Invoice or vice versa.

In-Document Authorizations & Price Override Reason Codes

An option has been added to the Customer Sales Invoice function allowing for an In-Document Management Authorization override on the amending of the item Price, Discount or overall document discount fields. This acts in the same way as the credit note approval function, and will invoke for the authorization on amending.

General Ledger

Powerful General Ledger & User-Account Security

Our General Ledger caters for Main and Sub-Accounts as well as full departments or branches and also has full cost centre allocations for a complete multi-dimensional reporting view of your business. In addition each General Ledger Account has the option to be Reconciled for accounts such as provisions or accruals with user account security set per General Ledger Account. This roll-up security feature even stops staff from invoicing items whose sales or cost accounts are disallowed at General Ledger level.

General Ledger – Subsidiary Ledger

The subsidiary ledger feature allows you to maintain certain information relevant to a specific account. For example, it could be used for audit schedules for “reconciled” accounts or simply a list of Fixed Assets such as Motor Vehicles. Because of its free format, the Subsidiary Ledger sits “outside” the standard General Ledger and has no financial transactional bearing on the system.

Financial Budgets Throughout

Palladium Accounting caters for budgeting in all facets of the application including General Ledger, Departments/Branches, Profit Centers, Customers, Vendors and Even Inventory and Service Items giving you the ability to measure your performance throughout the system.

Inventory & Manufacturing

Item Copy & Numbering Conventions

Palladium has the ability to set Item Numbering Conventions for both Inventory and Service Items. This ensures that numbers are created based on company standards ensuring ease of processing. Segments can include Units such as Length or Type with you having the option to include or exclude the Item Hyphen Separator as part of the code or not. This function is supported by the ability to renumber your existing inventory Items and the ability to create an item by copying from another to speed up the item creation process. New Items can also be imported from Excel.

Optimise Inventory Ordering through Vendor Order Form

Order Inventory from Vendors from an informed point of view by having all pertinent information at hand to purchase the correct quantity at the correct price using the Palladium Order form found in the Purchase Order and Purchase Quote functions. At the press of a button you can filter by Vendor, Inventory Category, Inventory Location or even by Customer Pricelist. View on-hand quantities, sales for the last Year, Month as well as a recommended order quantity.

Manage Reorder Points with the Inventory Forecasting Utility

Palladium allows you the ability to effectively manage your Inventory Reorder Points by calculating the usage over a defined period and recommending the new reorder points that can be amended and updated at the push of a button. This function can be done per warehouse or across all warehouses for a centralised purchasing function.

Stock Takes

Conduct full or periodic stock takes manually, or with the aid of hand-held scanners. Perform first and second counts with full “compare” facilities, then simply update.

Manufacturing & Kitting On-The-Fly

Palladium caters for basic Manufacturing with the facility to open a job, manufacture multiple items (and by-products) as well as add additional costs. You can also set the item to manufacture on the fly with the system drawing the components at time of invoicing. An Un-Manufacture Facility allows you to set bills for a Reverse Manufacture or Disassemble process. An example where this may be used is in the Butchery Profession in the breakdown of a Carcass, or used to simply decant large drums of liquids into multiple, smaller derivatives. In addition you can set a Standard Bill Of Material to Manufacture a Pre-Defined Quantity, say 1000L of Paint, making the Bill Of Material a practical and straight-forward process. The Kit-On-The-Fly function also allows you to set prices for a set quantity of items (say 6-of) and when invoicing the system will draw 6 off the base item.

Manage Repairs & Related Repair Costs

The Item Repair Function allows users to set up a default Repair Cost by item. When an item is returned, using the Credit Note Authorization Function, they will have the ability to Select Repair as depicted in the screen below. Once the Repair option has been selected, the return cost will default to Zero and a Sales Order will be created on the fly reflecting the Item Repair Cost in order to track outstanding repairs effectively.

Projects & Point of Sale

Manage Projects With Full Project Cost & Revenue Tracking and Budgeting

Track the Revenue and Costs (with change orders and commitments) of the various Projects, as well as include all other relevant information to the Project from bids, to progress payments as well as all other pertinent information such as the attachment of Tender Documents.

Point Of Sale

Palladium’s Point Of Sale module is a comprehensive system with advanced features such as Weight & Price-Embedded bar-coding with full account processing, Gift Card payment facilities, Supervisor-Authorised Price Overrides, Cash-Drop Warnings and processing, as well as the assignation of users to cash-drawers for security purposes. Cash-ups are facilitated with the use of unique clearing accounts by user by drawer.

Remote Sales Terminal & SMS Module

Remote Sales Terminal (RST) Module

The remote Sales Terminal (RST) module is an independent module that allows employees at Remote Sites, or Sales Reps on the road to be able to Create Customers, capture Sales Quotes and Orders as well as perform Inventory Enquiries on a completely offline basis with the option to Synchronise to the Head Office data.

Point Of Sale

Palladium’s Point Of Sale module is a comprehensive system with advanced features such as Weight & Price-Embedded bar-coding with full account processing, Gift Card payment facilities, Supervisor-Authorised Price Overrides, Cash-Drop Warnings and processing, as well as the assignation of users to cash-drawers for security purposes. Cash-ups are facilitated with the use of unique clearing accounts by user by drawer.

Integrated SMS Functionality

The SMS features in Palladium allow you to send SMS messages to your clients or lists of Potential clients from Excel or Outlook. Filter using our user-defined fields to send specific messages to a focussed group of clients. In addition the system caters for customer responses so you can follow up from an informed point of view. Statements and notification of overdue accounts can also be sent to customers. This function can also be used to alert users on overdue tasks or advise clients on the processing of Sales Documents. This functionality can also be installed as an independent module.

Remote Sales Terminal (RST) Module

The remote Sales Terminal (RST) module is an independent module that allows employees at Remote Sites, or Sales Reps on the road to be able to Create Customers, capture Sales Quotes and Orders as well as perform Inventory Enquiries on a completely offline basis with the option to Synchronise to the Head Office data.

Warehousing & Distribution

Warehouse Security

Palladium has extensive User-Warehouse Security normally only found in very expensive ERP systems. The security is twofold, in this it controls specific user access to warehouses and also governs processing functions such as Customer Returns of the Receiving of Goods regulating the flow of Inventory throughout your business.

Multi-Warehousing and Distribution

Palladium Accounting boasts full Multi-Warehousing and distribution capabilities with unique item valuation methods maintained on a per item, per warehouse basis. Distribution is managed from invoice through to packing slips and containers for consolidated deliveries.

Optimise Deliveries & Distribution with Shipment Consolidations & Delivery Routes

The current Shipping Distribution and consignment groupage function has been enhanced to include Delivery Routes with allocations to a specific drivers and selections across multiple customers. In addition to this a default “packing order” field has been added to recommend a placement for that specific customers delivery within the vehicle. This is particularly valuable when delivering perishables or delicate items as it eliminates the need to search for parcels and optimizes the entire distribution process. The ability to print Packing Lists and Shipment Manifests, with full label printing, rounds off this critical feature for the discerning warehouse manager